INTERTANKO Privacy Policy
As a global membership organisation, INTERTANKO communicates with its members, associate members and other stakeholders on a regular basis. In order to do so, we store contact information which may be considered personal data. INTERTANKO is committed to protecting the privacy of such personal data.
If after reading this document you have any questions and/ or you wish to be removed from INTERTANKO’s databases, please contact us at:
This Privacy Policy can also be found on our website www.intertanko.com.
In this document we cover:
- What information we collect about you
- How we use this information
- The legal basis on which INTERTANKO processes personal data
- How long we keep your personal data
- Security of your personal data
- Cookie Policy
- How to contact INTERTANKO about your personal data
1. What information do we collect about you?
We collect and processes personal data in order to provide services and/ or to engage with our membership and others on the work of the Association. This may be through interaction with our staff electronically, over the phone, via a virtual or physical event, or in person.
The details we collect are limited to your name, position, and work contact details (including business phone numbers, email and postal address) and additional information you specifically provide to us in order to further your engagement with INTERTANKO’s work. We further hold your INTERTANKO website login details. We may also hold photographs or video footage showing individuals at INTERTANKO and other events in which you may have participated.
2. How do we use this information?
All personal data provided to INTERTANKO is used solely for business communications to enable us to deliver services.
Members and Associate Members
INTERTANKO’s membership comprises individual companies. INTERTANKO does not have any individuals as direct members/ associate members.
INTERTANKO collects and processes the personal data of member and associate member company representatives in order to provide services including membership administration; participation in INTERTANKO committees, panels, governing bodies and other working groups and industry forums; provision of advice and responses to enquiries; updates on technical and other issues; attendance at external meetings and events, and requests for information on areas of interest to the membership. Photographs or video footage of INTERTANKO members at events may be posted on our website or used in publications.
We may also use your data to tailor the services we provide to you. Through your personal web login you can manage your mailing and information preferences on the ‘My Profile’ page of our website, https://www.intertanko.com. You may also use that link to ask us to update your personal data.
If you participate in a committee, panel, governance meeting or other working group, we may share your personal data in order to ensure the proper functioning of that group e.g. by sharing your email or contact details with the other group participants. We may also use your personal data, including any official INTERTANKO role or title, in reports on the activities of that group, e.g. in our weekly newsletter, on our website, in our Annual Report or in press releases.
In the course of a specific event we may share personal data with suppliers who assist us in running the event. These suppliers may only process your personal data for the purposes of that event.
We will not otherwise share your personal data with other individuals or companies unless we have your written consent to do so.
Your personal data will be used by INTERTANKO staff operating from the UK, Norway, Greece, USA and Singapore.
Other Contacts
INTERTANKO also has various non-member contacts, both companies and individuals.
INTERTANKO collects and processes the personal data of such contacts in order to further our engagement with the wider industry and other stakeholders, as well as our contractors and suppliers. Photographs or video footage of contacts participating in INTERTANKO events may be posted on our website or used in publications.
Where an individual participates in an INTERTANKO event or group, we may share limited contact details in order to ensure the proper functioning of that group e.g. by listing all email addresses.
In the course of a specific event we may share personal data with suppliers who assist us in running the event. These suppliers may only process your personal data for the purposes of that event.
We will not otherwise share your personal data with other individuals or companies unless we have your written consent to do so.
Your personal data will be used by INTERTANKO staff operating from the UK, Norway, Greece, USA and Singapore.
3. The legal basis on which INTERTANKO processes personal data
INTERTANKO relies on different legal bases for the processing of personal data depending on the relationship and purpose for which it is collected:
Members and Associate Members
We base the processing of your personal data on our legitimate interest in providing you with our services in the course of normal business operations. If you leave the employment of a member company (Member or Associate Member) you may ask for your personal details to be removed.
Other Contacts
We base the processing of your personal data on the contract we may hold with you e.g. if we have entered into a consultancy or service arrangement with you.
Where there is no contract, we base the processing of your personal data on legitimate interest due to your engagement in INTERTANKO’s work in the course of normal business operations.
4. How long do we keep personal data?
Personal data is retained no longer than is necessary to enable INTERTANKO to deliver its services.
We review contact information on a regular basis to ensure it is up to date and that it is necessary for us to retain such data for the purposes it was collected. Redundant personal data is routinely removed from our databases.
All personal data will be removed from INTERTANKO’s databases on request. Please email us at
5. Security of your personal data
Your data will be held on secure servers within the European Union with all reasonable technological and operation measures put in place to safeguard it from unauthorised access. Where possible any identifiable information will be encrypted or minimised.
If we have given you a username and password which enable you to access our website, you are responsible for keeping it confidential. Please do not share it with anyone.
6. Cookie Policy
An introduction to cookies
A cookie is a small data file that is automatically placed onto your computer's hard drive. Cookie files are created by our website and placed onto your device to analyse and influence your preferences or behaviour. Analytical cookies are designed to track your journey and experience on our website - so that we may tailor your experience and gather data. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. Most modern web browsers will automatically allow cookies to be placed onto your device. However, you can usually modify your browser's settings to prevent any cookies from being placed onto your device. Setting your browser to block cookies may prevent you from taking full advantage of our website.
Cookies deployed by our website:
- Ensure that functionality operates as intended
- Remember your choices and preferences during and between visits
- Allow you to interact with our website by leaving comments or opinions
- Post enquiries via online forms
- Track your visit for statistical analysis, allowing us to improve the usability, speed and security of our website
Cookies are not deployed to:
- Collect any personal identifiable information (without your express permission)
- Collect any sensitive information (without your express permission)
- Pass data to advertising networks
- Pass personally identifiable data to third parties
- Pay sales commissions
Cookies used by our website
- Analytical Tracking
Our website has Google Analytics v4 installed which allows us to track and compile anonymous visitor statistics. The information collected ranges from simple traffic volume to the type of browser you are viewing our website with. This information is valuable to us not just for usage analysis and quantification, but to improve the usability, security and load speed of our website content. Google Analytics is a popular, secure, flagship webmaster product from Google. The privacy and security of Google Analytics data is a high priority at Google that you can read more about on Google's Analytics Data Safeguarding page. Google also offers a Google Analytics Opt-out Browser Add-on that will allow you to automatically opt-out of all websites that track your activity via Google Analytics. No personal information is collected by Google Analytics.
Actual Cookies Deployed
Below is a table of information which lists all cookies deployed and used on our website.
Your consent for cookie deployment by our website
By using this website, you consent to the use of cookies in the manner and for the purposes set above.
If you do not want to receive cookies from us, please follow the procedure below:
How to disable cookies
Most modern browsers allow you to control your cookie settings for all websites that you browse. You can disable cookie deployment completely by editing your browser settings, however in doing this you may be limiting the functionality that is displayed on our website. To learn how to disable cookies on your preferred browser we recommend reading this advice posted by Google.
If you are concerned about cookies tracking your movements on the Internet, then you may be concerned about spyware. Spyware is the name given to a particular band of cookies that track personal information about you. There are many antispyware programs that you can use to prevent this from happening. Learn more about antispyware software - https://en.wikipedia.org/wiki/Spyware. You call also disable Google Analytics on all websites by downloading the Google Analytics Opt-out Browser Add-on.
How to contact INTERTANKO about your personal data
INTERTANKO is the data controller for the purposes of the General Data Protection Regulation (GDPR), effective from 25 May 2018.
You have the right to request a copy of the personal information we hold about you, known as a data subject access request. You also have the right to request that information we hold about you is updated or removed.
Please contact us if you have any questions about the personal data we hold about you or if you have any questions about our Privacy Policy:
by email at:
or write to us at:
INTERTANKO
St. Clare House
30-33 Minories
London
EC3N 1DD
